Phases of the management process - GovtVacancy.Net

Phases of the management process - GovtVacancy.Net
Posted on 31-10-2022

Phases of the management process

There are two phases of the management process: first, there is the mechanical or structural phase, which is made up of the functions of planning and organization; second, there is the dynamic or operational phase, which is made up of the functions of direction and control.

Likewise, it is worth clarifying that the cycle generated by the phases, mechanics, and dynamics, as well as the stages of the management process, planning, organization, direction, and control, give it the characteristic of uniqueness. That is to say, there is no de facto separation, the phases and functions of the management process are strongly linked to each other and, in general, are carried out simultaneously. In addition, its effective execution empowers the entity to optimize its resources and achieve its objectives, which is where the importance of the management process truly lies.

The mechanical or structural phase of the management process

The mechanical or structural phase of the management process sets the foundations on which the operating mechanism of any company or organization is built. It is also known, simply, as management mechanics.

Characteristics of this phase include the following:

  • He has a future perspective.
  • It focuses on what to do and how to do it.
  • It is theoretical and relatively static.
  • It refers to “how the organization should be”.

The first phase of the management process is made up of the stages or functions of planning and organization:


Planning is the base thread of the management process and its mechanical or structural phase. Thus, it is at this stage that we seek to answer the question "what to do?" expressed in the establishment of a path to follow that is reflected, among others, in the mission, policies, programs, budgets, strategies, and procedures. In addition, the point of arrival of the said route is determined, which is manifested through the vision and organizational objectives, among other elements.


The organization is the second of the stages that make up the mechanical phase of the management process. Specifically, the organization function is responsible for providing the structure required to achieve the objectives proposed during the planning stage. That is to say, it deals with the distribution of authority and responsibility, in addition, it combines the necessary elements to execute the work with the individuals and groups that have to do it.

The dynamic or operational phase of the management process

The dynamic or operational phase of the management process deals with what is currently being done and what has already been done. It is commonly known as management dynamics.

Among its most relevant characteristics, the following can be mentioned:

  • It is oriented to the present and the recent past.
  • His focus is on ensuring the execution of what was planned and how it was done.
  • It has practical and dynamic attributions, mostly.
  • It deals with "how is" the organization.

The second phase of the management process is made up of the management and control functions:


Management is the first function of the dynamic phase of the management process and the third of the cycle. It constitutes the central point of management, specifically, it consists of executing what is planned based on decisions, whether direct or delegated, thus becoming an effective guide to coordinate all efforts within the organization. It relies on leadership, communication, and motivation.


Control is the second constitutive task of the dynamic phase of the management process and the fourth and last of the gears. It is the step that closes the cycle, certainly, it is about establishing the relationship between the objectives and the results by comparing what was obtained against what was planned, in such a way that measures can be taken that enable improvement a posteriori. It not only evaluates whether or not the objectives are met but also allows us to assess whether the other functions of the process have been carried out in the most appropriate way, that is, it allows us to detect if there have been gaps in planning, organization, and direction.


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