Planning is the function by which a course of action is forged in advance to shape projected events. In other words, it is a process that allows determining in advance what must be done and implies goal orientation and the visualization of alternatives.
Resolving the uncertainty of the future and finding out how to exercise control over those unknown events to come are mental processes characteristic of the human race. In this sense, planning is an instrument that, when used well, can provide certainty, generate trust and provide the foundations to promote the success of projects of any order: personal, group, professional, organizational, business, regional, national or global. Do you want to know the definition of planning, what are its main characteristics, why is it important and what are its types? Continue reading!
Planning is the function by which objectives are set, courses of action are devised to achieve them and the most convenient is selected based on the projection of its consequences and the resources available.
It can be considered as a tool that is used in the search to make an imagined future come true and, in this way, make an approach to the projected goals. Specifically, it is one of the first steps in the direction of what we want to achieve.
Planning is based on the cognitive function called prospecting. This consists of the ability to look into the future in a flexible way and conceptualize a world that has not yet happened, but that may happen, in addition, prospecting encompasses a wide variety of mental tasks, from simple sensory prediction to the creation of detailed long-term plans. In this way, the concept of planning is understood as a mental activity in which future situations are simulated, which facilitates the construction of viable goals and the forecast of actions that contribute to their achievement. Whether you formally formulate a plan or not, your brain will plan both to avoid uncertainty and to increase your perception of control.
Likewise, planning can be interpreted as a series of decision-making phases that are chained according to what action is executed and what is the result it produces. For example, if your plan is to “go to the cinema”, then you will decide, among others, on the following factors: which movie to see, in which theater, at what time, which route you will take to get there, who will accompany you, etc. In addition, each of these deliberations is mediated by other elements, determining which movie you are going to see can be due to, among others, which titles are on the billboard (external analysis) and your previous experiences with this or that particular genre (internal analysis). . Likewise, each of these small decisions will lead you to move through a defined sequence of actions (plan),
In the following table you can see how the notion of planning varies according to the criteria of each of the cited authors, all of them agreeing on the future orientation that distinguishes this function:
Planning Definition | Author |
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Evaluate and foresee the future. | Henri Fayol |
The design of a desired future and effective ways to reach it. | Russell Ackoff |
The ability to control the future consequences of present actions. | Aaron Wildavsky |
The advance configuration of a sequence of actions to carry out a specific task. | Shallice, Broadbent, and Weiskrantz |
The process of selecting an action or sequence of actions in terms of the desirability of its results. | Mattar and Lengyel |
An executive function that incorporates the ability to anticipate, influence, and control the nature and direction of change. | Dave McFarland |
Planning, like utopia, describes a desirable future situation, but unlike utopia, it specifies the means to achieve it. | Martin Mayerson |
Decide in the present what will be done in the future. Planning allows to harmonize the available resources with the objectives and the opportunities. | Philip Kotler |
Arrange in advance what to do, how to do it, when to do it and who is going to do it. Planning bridges the gap between where we are and where we want to be. | Koontz and O'Donell |
A deliberate social or organizational activity by which an optimal strategy for future action is developed to achieve a desired set of goals or to solve novel problems in complex contexts, accompanied by the power and intention to commit resources and act as necessary to implement the strategy. chosen strategy. | Ernst Alexander |
The characteristics of planning are the properties that identify it and make it a truly unique and essential function for individual and group actions. The following is a summary of its main qualities:
The importance of planning lies in the fact that, thanks to it, humanity has made incredible advances in all areas and since ancient times. As an example of this are evolutionary activities such as group gathering, tool creation, organized hunting, the development of agriculture and with it that of towns, cities, states and nations, which require a complex planning.
Mainly, planning is important because:
The types of planning can meet different classifications, without being particularly exhaustive, we have the following:
In addition, when it comes to business planning, the following denominations are recognized, among others: